Finding the Right Time Management Equipment for Your Company
What is Time Tracking Equipment?
Employee time and attendance tracking equipment are the items used with a time and attendance management system, regularly within a business's place of work. These components are an essential part of time and attendance systems as they track employee hours and attendance. A great number of of these devices have another purpose in that they enhance the security of an office space as well. A time and attendance tool will keep track of information with regard to an employee’s shift when he or she clocks-in or clocks-out for the day. The data that is produced in this routine will be used to track employee attendance and formulate employee wages for payroll. When partnered with special software, employee time and attendance tracking equipment will maximize the precision and adequacy of the overall action.
Employee Attendance Tracking for Your Business
Whether you manage a business that is large or small in size, there is a good employee time and attendance tracking system to suit its needs. The following are the multiple types of businesses and the time tracking methods best suited to each.
Factories/Shift Work: If you run a factory-based business, or a shift work based business, you more than likely have a large number of employees coming and going throughout the day as the shifts change. A good employee time tracking system for your establishment is one that puts more emphasis on time and attendance than on added allows for easy use by all employees. In this case, a punchclock or timeclock system would be most suitable. Some examples of this type of system are:
Barcode: This system requires employees to scan a barcode into a barcode reader in order to clock in and out for their breaks and shifts.
Swipe Card: This method, used with a magnetic card reader is simple to use and popular in businesses involving shift work. Employees simply swipe their cards through the card reader when they clock in and out for their shifts and all of their data is collected through the card reader.
Yubikey: A yubikey is a USB stick that employees use to log into their computers to start and end their shifts. This method is effective as the yubikey sends employees time sensitive login codes for extra security when logging in for a shift.
High Corporate: If you manage a corporate office such as a high level corporation or bank, you likely handle sensitive information from clients that is not to be obtained by anyone outside of your company's office. You should consider a system that focuses on providing more security than most systems would offer so that you can feel assured that nobody other than your employees are granted access to the office when they clock in for a shift. In this situation, a biometric system would be most suitable for your company. A biometric system uses a unique physical characteristic of an employee to grant him or her access into the office at the start of every shift. Examples of biometric devices are:
Retinal Scanners: With this device, an image of an employee's eye is recorded and compared to a previously scanned image of their eye in order to confirm the employee's identity.
Fingerprint Scanners: This device scans the individual fingerprint and compares it to a previously scanned image in order to confirm the individual identity.
Hand Punch Scanner: With this device, a three-dimensional image of the employee's hand is scanned and compared to another image on record to confirm his or her identity. This is one of the most effect methods using a biometric device.
Voice Recognition Device: With this device, a specific set of words or phrases is spoken by the employee and is compared to the patterns in a previous recording to identify the employee accurately.
On-Site/Construction: If you own or manage a repair, delivery or construction company then you know that having your employees under one roof or in one spot for any length of time is a rarity. The job site is never the same from week to week and there is little reason for employee's to go to head office on a regular basis. In this situation, the very best method of time and attendance would be a mobile one. Using mobile applications, cloud based software and even SMS notifications, your employees, while on the go, can easily clock in for a shift wherever their job site may be that day. The most suitable devices to use for the mobile method of time tracking are:
- Laptops
- iPhones
- Smartphones
- iPads
- Tablets
Benefits of Using Time and Attendance Management Equipment
Using employee time and attendance hardware at your business will make monitoring employee shift work and attendance much easier, efficient and more accurate. Time and attendance monitoring done manually is inaccurate and outdated, and with the wide range of equipment options available, there are many ways in which your business can benefit from automated time and attendance. Your HR personnel will not have to waste days at a time compiling employee data for payroll each pay period, as the employee time and attendance tracking instruments you use will automatically perform these duties for you. With being more successful, these devices will help to reduce the instances of time theft in your office as your methods of tracking employee hours and attendance will be highly accurate. Perhaps one of the biggest benefits of using time and attendance components in your place of work is the multitude of options that are made available to you. Businesses that grow and change see changes in their needs too. No matter what direction you take your business, you can feel good knowing that there is always a time and attendance management method available to suit your business needs.
Employee time and attendance tracking equipment are the items used with a time and attendance management system, regularly within a business's place of work. These components are an essential part of time and attendance systems as they track employee hours and attendance. A great number of of these devices have another purpose in that they enhance the security of an office space as well. A time and attendance tool will keep track of information with regard to an employee’s shift when he or she clocks-in or clocks-out for the day. The data that is produced in this routine will be used to track employee attendance and formulate employee wages for payroll. When partnered with special software, employee time and attendance tracking equipment will maximize the precision and adequacy of the overall action.
Employee Attendance Tracking for Your Business
Whether you manage a business that is large or small in size, there is a good employee time and attendance tracking system to suit its needs. The following are the multiple types of businesses and the time tracking methods best suited to each.
Factories/Shift Work: If you run a factory-based business, or a shift work based business, you more than likely have a large number of employees coming and going throughout the day as the shifts change. A good employee time tracking system for your establishment is one that puts more emphasis on time and attendance than on added allows for easy use by all employees. In this case, a punchclock or timeclock system would be most suitable. Some examples of this type of system are:
Barcode: This system requires employees to scan a barcode into a barcode reader in order to clock in and out for their breaks and shifts.
Swipe Card: This method, used with a magnetic card reader is simple to use and popular in businesses involving shift work. Employees simply swipe their cards through the card reader when they clock in and out for their shifts and all of their data is collected through the card reader.
Yubikey: A yubikey is a USB stick that employees use to log into their computers to start and end their shifts. This method is effective as the yubikey sends employees time sensitive login codes for extra security when logging in for a shift.
High Corporate: If you manage a corporate office such as a high level corporation or bank, you likely handle sensitive information from clients that is not to be obtained by anyone outside of your company's office. You should consider a system that focuses on providing more security than most systems would offer so that you can feel assured that nobody other than your employees are granted access to the office when they clock in for a shift. In this situation, a biometric system would be most suitable for your company. A biometric system uses a unique physical characteristic of an employee to grant him or her access into the office at the start of every shift. Examples of biometric devices are:
Retinal Scanners: With this device, an image of an employee's eye is recorded and compared to a previously scanned image of their eye in order to confirm the employee's identity.
Fingerprint Scanners: This device scans the individual fingerprint and compares it to a previously scanned image in order to confirm the individual identity.
Hand Punch Scanner: With this device, a three-dimensional image of the employee's hand is scanned and compared to another image on record to confirm his or her identity. This is one of the most effect methods using a biometric device.
Voice Recognition Device: With this device, a specific set of words or phrases is spoken by the employee and is compared to the patterns in a previous recording to identify the employee accurately.
On-Site/Construction: If you own or manage a repair, delivery or construction company then you know that having your employees under one roof or in one spot for any length of time is a rarity. The job site is never the same from week to week and there is little reason for employee's to go to head office on a regular basis. In this situation, the very best method of time and attendance would be a mobile one. Using mobile applications, cloud based software and even SMS notifications, your employees, while on the go, can easily clock in for a shift wherever their job site may be that day. The most suitable devices to use for the mobile method of time tracking are:
- Laptops
- iPhones
- Smartphones
- iPads
- Tablets
Benefits of Using Time and Attendance Management Equipment
Using employee time and attendance hardware at your business will make monitoring employee shift work and attendance much easier, efficient and more accurate. Time and attendance monitoring done manually is inaccurate and outdated, and with the wide range of equipment options available, there are many ways in which your business can benefit from automated time and attendance. Your HR personnel will not have to waste days at a time compiling employee data for payroll each pay period, as the employee time and attendance tracking instruments you use will automatically perform these duties for you. With being more successful, these devices will help to reduce the instances of time theft in your office as your methods of tracking employee hours and attendance will be highly accurate. Perhaps one of the biggest benefits of using time and attendance components in your place of work is the multitude of options that are made available to you. Businesses that grow and change see changes in their needs too. No matter what direction you take your business, you can feel good knowing that there is always a time and attendance management method available to suit your business needs.
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