How to Write a Letter to a Customer About Debits & Credits
- 1). Address the customer by name at the top of the letter. This helps establish a personal connection between you and your client.
- 2). Write an introductory paragraph explaining the purpose of your letter, whether it be a quarterly statement or a special circumstance that requires a financial examination.
- 3). List all of the customer's assets, including both cash accounts and the value of property and possessions. Investments also qualify as assets that should be included. Include a total amount for assets after you've explained how you reached that figure.
- 4). Detail the customer's debts, creditors and expenses. Include a total at the bottom of your explanation showing the total financial liability the client is currently facing.
- 5). Provide a paragraph analyzing the client's assets versus his debts and give a forecast of overall financial health. If the debts far outweigh the usable assets, changes need to be made to combat insolvency and you should have suggestions ready on how to balance the debts with the assets in the future so the client can start making a profit.
- 6). Leave your contact information at the bottom of the letter so the customer can reach you with questions or concerns.
- 7). Sign and date the letter to close it out.
- 8). Include a spreadsheet that shows the specific figures mentioned in the letter and the calculations made to determine the assets and the debts. If the letter itself is confusing the client, the numbers themselves in an organized format can help clarify any issues.
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