When you are given the task of arranging on the conference venue, do not panic. It is much easier than it seems. Planning is the word you need to keep in mind, initially. If you plan right, you can never go wrong. Start with making a priority list of the requirements for your conference. This should include the following:

LOCATION OF THE CONFERENCE

If it's a conference, generally there will be delegates coming around from different cities, states or countries. Now, the venue that has been fixed should be at a strategic location, that is convenient to most of the people and easily accessible. Don't go for remote places based on the low cost they offer.

SUFFICIENT SPACE

The availability of space is subject to the number of people attending the conference. Also, if there are less number of people do not go in for a very cramped or too small a venue. Breathing space is very important. One more critical issue which can cause a lot of hassle or mess is parking space. Sufficient parking space is a necessity and should be on your priority list always.

INFRASTRUCTURE AND FACILITIES

When you are conducting a conference, you have to make sure that it is a brand building activity also. The infrastructure and the facilities have to be at par with the reputation of the company in the market, better but not less. Along with that the contemporary visual projector and digital whiteboards come next on the list. These days you have a touch screen remote panel for slide show or video, ensure that you have that already. The microphones have to be of good quality and one point to be kept in mind always is that these microphones should be ready when they are required, otherwise it would make the whole session very clumsy.

Ultimately, you have to take into consideration the cost factor also. Google out around five good venues that match your requirements, ask a bid from these and finalize the one that is suitable to you in all ways.